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The Team:

Michael Shapiro, Michael.Shapiro@ezmessenger.com

Taylor Smith, Taylor.smith@ezmessenger.com, 214.379.0052

The Billing Team

Diane Trasmonte, Diane.trasmonte@ezmessenger.com

Thezza Belotindos, Thezza.belotindos@ezmessenger.com

Fredethan Ferolino, Fredethan.ferolino@ezmessenger.com

Gerri Gentilquore, Gerri.gentilquore@ezmessenger.com, 520.300.9570

Nicole Smith, Nicole.smith@ezmessenger.com, 480.616.1114

Carolyn Avila, Carolyn.Avila@ezmessenger.com TBD

Taylor Smith – Accounts Receivable and Accounting Specialist

• Posts daily payments from clients

• Check voids

• Reviews and resolves client billing questions, refunds and credits

• Collections of all accounts receivable

• Account reconciliations including client e-filing credit card charges

• Assist in management of auto billing process

• Supervises the Billing Team

Gerri Gentilquore – Payroll and Accounting Specialist

• Paycom payroll administration

• Phil Team payroll reporting

• Monitor and communicate set up of all levy/garnishments

• Unemployment processing and monitoring

• Notification on timecard exceptions reports for payroll ME processing

• Work Comp audits

• Multiple state set up and compliance

• Manage Paycom Learning and Help Center documentation

• Assist in management of Employee Handbook

• Assist in Management of employee ‘right to know’ policies and procedures

• Manage and Maintain company equipment including those in possession of remote employees

• Client Audits

Nicole Smith – HR Specialist

• Recruiting and OnBoarding for all EZ Messenger departments

• Manage benefit process including COBRA administration

• Assist employees with changes and or issues within Paycom

• Updating all changes for new and existing employees. PTO accruals are part of the setup and also handled by Nicole.

• Manage and maintain review notifications for Managers/Directors

• Maintain and update employee compliance testing, new hire as well as current employees

• Performs exit interviews and maintains checklist

• Manage process for ACA and Insurance Open Enrollment (employee benefits)

• Employment Verification

Carolyn Avila – Accounting Specialist

• Manages Accounts Payable

• Manages, maintains, and reconciles client and misc filing fee checking accounts

• Reconciliation of all credit lines and checking accounts

• Assist in month end closing

• Process weekly positive pay and cleared check files

• Assists resolution team with duplicate check issues

• Processes Server Pay

• Orders and maintains office supplies for OKC office

• Interim Management of Cash Management and ME Process

• Manage equipment leases

Definitions

Accounts Payable – Carolyn Avila

Process of handling vendor invoice and payment. Vendors would be companies we receive services and or products from. For example: If we receive an invoice from our internet provider. Accounts payable will enter the invoice into QuickBooks and issue payment when the invoice is due.

Accounts Receivable – Taylor Smith

Process of billing and collecting payments from our clients. Clients would be companies that we receive cases/jobs from, and we bill them for our services. When a job is complete an invoice is issued to our Client and an issue payment to us upon due date of the invoice. Accounts Receivable processes these invoices and payments thru FAST.

Payroll – Gerri Gentilquore

Process of compiling the pay period hours and producing paychecks to our employees per our Company pay cycle. Insures employees are paid correctly. Tax deduction are per federal tax guidelines. Benefit deductions are per set benefit plan .

Human Resources – Nicole Smith

Process of hiring, onboarding and termination of employees. Maintains employee records and documentation. Assists employees with benefit selection, changes or adds. Facilitates onboarding checklists and compliance testing. Facilitates termination exit checklists and interviews.

#whoswho #accounting #finance #hr