EZ Messenger Staff - Payroll and Accounting Specialist

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Title: Payroll and Accounting specialist

Draft Date: 3-16-21

Modified Date: 3-16-21

Reports To: Jaci Powers

Department: Finance and HR

Compensation Range: $45k-$55k

Travel: <10%

Other: This is a full-time position

Market Research: The site Glass Door says this about a Payroll and Accounting Specialist: An accounting specialist helps manage all forms of financial accounts within an organization. Accounting specialists keep accurate records of both accounts payable and accounts receivable, ensuring that invoices are paid where necessary, and that clients pay invoices as required. Depending on the size of the organization, accounting specialists may need to perform additional duties, such as preparing departmental reports and cost projections.

Purpose: The primary purpose of the position is to assist the VP of Finance & HR with daily, weekly and monthly financial related record keeping.

Key Skills and Experience: Comprehensive understanding of basic accounting principles, Moderate to Strong QuickBooks experience, Moderate to Strong Excel experience. Strong written and oral skills required. Must be a critical thinker with ability to problem solve and complete complex financial and accounting related review and reconciliation.

Job Duties Details:

• Paycom payroll administration

• Phil Team payroll reporting

• Monitor and communicate set up of all levy/garnishments

• Unemployment processing and monitoring

• Notification on timecard exceptions reports for payroll ME processing

• Manage process for ACA and Insurance Open Enrollment

• Work Comp audits

• Multiple state set up and compliance

• Manage Paycom Learning and Help Center documentation

• Assist in management of Employee Handbook

• Assist in Management of employee ‘right to know’ policies and procedures

• Manage and Maintain PTO and Holiday schedule and approval in Paycom

• Manage and Maintain company equipment including those in possession of remote employees

Cross trained in the following areas:

• Recruiting and OnBoarding for all EZ Messenger departments

• Manage benefit process including COBRA administration

• Assist employees with changes and or issues within Paycom

• Updating all changes for new and existing employees

• Manage and maintain review notifications for Managers/Directors

• Maintain and update employee compliance testing, new hire and current

• Performs exit interviews and maintains checklist

#jobdescription #hr #accounting